ALL ABOUT G.A.M.E. EXPO
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What is G.A.M.E. EXPO?
Gaming Arts Media & Entertainment Expo (aka G.A.M.E. EXPO) is a 3-day event held in Springfield, MO that celebrates all things geeky! We gather at the Springfield Expo Center to play games, dress-up in costumes, learn new skills, discuss fandom, socialize with others of similar and new interest, watch movies and TV shows, listen to panelist, participate in demos, shop vendor booths, and more!
During this 3-day event, Eclectic Endeavors strives to show that the arts found in nerdy interest are just a legitimate as the arts found in mainstream society. Painting, drawing, sculpting, writing, making movies, crafting props & costumes, digital artwork are all fine art pursuits that more and more are becoming recognized by the public as true art. Shows on TV like “Face Off”, “Heroes of Cosplay” as well as launching platforms like San Diego ComicCon where major movies and TV shows are premiered and promoted – these show that geeky interest are becoming more public, mainstream and legitimate.
Why support G.A.M.E. EXPO?
Without your support our events do not happen. These activities like Picnic At The End of The Universe, Ozarks Adventure Quest, GAME Day at The Creamery and most importantly G.A.M.E. EXPO all require financial and volunteer support to take place. We strive to make good memories for you with these events, and we cannot do that unless we have money to pay for stuff.
With the 4 events that we conduct, we seek to promote nerdy pride in Springfield and the surrounding communities. We think that our community needs more events like ours. In our eyes geek art is FINE art and we want to show that off.
How Does G.A.M.E. EXPO Raise Funds?
The group behind G.A.M.E. EXPO and our other events is known as Eclectic Endeavors. This group is a dedicated set of men & women that meet frequently throughout the year. This group goes out into the community and seeks out sponsorships from local business and philanthropist that want to help back our events. We also conduct fund-raisers throughout the year. The majority of our funds for events comes from individual attendees and the registration fees paid to attend G.A.M.E. EXPO.
Each year our operating budget is $8,000 to $10,000 depending on what activities we’ve planned. This money comes from sponsorships, fees for tables (artist, clubs & orbs), vendor booths and individual registrations.
A chunk of this budget (for 2017 it will be about $8,000) has to be generated BEFORE the event. This means before the doors open on G.A.M.E. EXPO in October 2017, we have to raise over $8,000 in the form of sponsorships and registrations.
Where Does the Money Go?
Eclectic Endeavors is a non-profit organization. We are under the umbrella of the 501(3)(c) provided by the Springfield Regional Arts Council (SRAC). All of our funding goes directly to paying for the expenses of the events we conduct. None of the Eclectic Endeavors board members benefits financially from their participation in the organization. It would be nice someday to have such a huge event that we could pay someone to work on it all year long, or at least compensate some of our folks for their time, but to date it is all volunteers, good-of-their-hear, for fun.
Another focus starting in 2016 is a Geeky Education Scholarship Grant. From 2016’s successful efforts we were able to open up a grant application process. In January of 2017 we official announced our first recipient and that person received a $500 grant towards their educational cost. This process will be opened again late 2017.
In an average year our major expense are roughly:
- $300 for Picnic At The End of The Universe
- $100 for GAME Day at The Creamery
- Over $3300 for the Expo Center Rental
- $1000 – $2000 in Hosting Guest(s)
- About $700 for Event Insurance
- $600 for accounting fees with the SRAC
- The remaining budget is stuff like:
- Printing Materials
- Food / Concessions
- and a load of various other sundry supplies
How Can I Help?
We could use your support in many ways. Our primary need is for sponsorship. You’ll find sponsor levels posted on the website. We also need vendors, exhibitors, artist, clubs and organizations to all book booths and tables. We sell out of space for all these areas every year. The sooner we have these spaces sold, the easier it is to meet our goals.
You can also volunteer your time. We need GMs to run games, Henchmen to staff various parts of G.A.M.E. EXPO, panelist to conduct discussions, artist for the art show, and we can use all the promotional help you want to offer. Put up posters, distribute fliers, share links on Facebook, email, wherever. Talk about how YOU are going to these events and your friends will follow.