EXHIBITOR SPACE

ARTIST, CREATORS, CLUBS, ORGS, BUSINESSES

WELCOME EMAIL

Here is a link to the Welcome Email that went out on 9/11/19:  https://gem.godaddy.com/p/46f34f#

SOLD OUT

GET ON THE WAITING LIST

AS OF JUNE 3, 2019 — we have officially SOLD OUT.  For now if you go to the application link below you will be placed on the waiting list.  Every year we get cancellations, usually in August / September.  Fill out the app, get on the waiting list and BE READY.  Should something open up you will have 24 hours to pay an invoice emailed.  Once that expires, we move you to the bottom of the list and go to the next person waiting.

EXHIBITORS INCLUDES EVERYONE

In the past we had segregated areas for our Exhibitors, Creators, Artist, Clubs & Orgs.  In an effort to maximize our space and allow for a free flowing event, beginning in 2018, all booths and tables can be purchased by any one of these categories.  You are not restricted to a particular section of the convention floor.  We hope this level of choice and flexibility is something you find refreshing.  Please let us know if you have any questions.

ABOUT EXHIBITOR SPACE

The purpose of Exhibitor Space is promotion.  We provide through G.A.M.E. the opportunity for artist, creators, clubs, businesses, organizations, etc. to promote themselves to our audience of 700+ attendees (based on Year 9 numbers).  During our 3-day event you are allowed to conduct your business within all local, state and federal laws.  You can sell products, take orders, expand your base, make new connections, etc..  We are hopeful that all vendors have profitable experiences at G.A.M.E. but there are no guarantee of sales.  We encourage all exhibitors to see this 3-day event as promotional with the possibility of profit during or after the event.

Do you have something to sell or promote? Please join us at GAME!  Show your support for the geek community.  As you know those with special nerdy interest are very loyal to their products & services.  As nerds we spend a lot of money each year in our “hobbies” that define who we are beyond our normal “mundane” everyday life.

ROOM LAYOUT MAP

To see our Exhibitor Space layout — go to the room layout map.

 

 

EXHIBITOR SPACE INFO

BOOTH SPACE

COST: $100.00 (+ $3.03 in fees)

Exhibitor booth spaces are approximately 9.5 x 9.5 feet. This space includes 2 tables and 1 Weekend Pass. You can arrange your space as you see fit.

• Booth, 2 tables, 1 pass
• Additional passes are $20 each (+91¢ fee)
• Free Wireless Internet
• Free Swag Bag Insert
Free ½ page program ad
• Raffle Prize Promotion (and tax deduction)
• Springfield City Event License fees will be paid by Eclectic Endeavors

 

TABLE SPACE

COST: $50.00 (+ $1.80 in fees)

Exhibitor Table spaces are one 6′ table. This space includes 2 chairs and 1 Weekend Pass.

• One 6′ table, 2 chairs, 1 pass
• Additional passes are $20 each (+91¢ fee)
• Free Wireless Internet
• Free Swag Bag Insert
Free quarter-page program ad
• Raffle Prize Promotion (and tax deduction)
• Springfield City Vendor License forms will be handled and your fees will be paid by Eclectic Endeavors
• Space is limited to table and behind table. No display space on floor in front of table.

 

ADDITIONAL BADGES

Additional badges (link) will be $20 (+91¢ fee) each.  This price is the same for all exhibitors.  You can buy as many badges as you need for the people representing your business.  Additional badges at the $20 rate must be pre-purchased by September 1, 2019.

NO discount badges will be sold at-the-door.

CLOSED:  No more discounted badges are for sale.  Full price tickets at the door can be purchased starting Friday Oct. 11th.

ELECTRICAL OUTLETS

There are electrical outlets on every OTHER column in the Expo Center. Bring LONG extension cords and duct tape to power your devices. Power is free to use, just have to bring your own cords & tape. Thanks.

WIFI

Free WiFi will be available all weekend.  To assist with bandwidth concerns, we would appreciate no video streaming during our 3-Day event.  If you have any WiFi issues, please contact a G.A.M.E. Staff member.

SWAG BAG

We invite all our exhibitors to supply items for the “swag bags”.  We will be planning on making 500 bags.  You can provide 400 items or less.  We will take anything you want to give us for the bags.  Doesn’t have to be enough for all – we can sprinkle items randomly.

SWAG BAG ITEMS MUST BE DELIVERED to the Expo Center on THURSDAY NIGHT between 5PM and 9PM.

SPRINGFIELD VENDOR LICENSE

Eclectic Endeavors will take care of paying your Springfield City Event License fees if you do not already have a valid license.  We will submit to the City of Springfield a list of all our vendors attending.  They will check it against their records and let us know how much all the fees will be.

STATE AND FEDERAL TAXES

Any taxes you owe to either the state or federal government based on sales at our event, are yours to calculate and pay to the proper authorities.  Eclectic Endeavors is not responsible for monitoring or collecting these taxes.  We are told by the State of Missouri and the City of Springfield to convey this message to you.   Taxes are your responsibility.

FROM THE CITY OF SPRINGFIELD, READ THIS:  https://springfieldgame.com/wp-content/uploads/2018/09/Special-Notice-to-Temporary-Vendors.pdf

RAFFLE / POLYBUCKS PRIZES

We rely on the generosity of our wonderful exhibitors, sponsors, clubs and others to provide a cornucopia of prizes for our raffle and polybucks auction!  We get an amazing variety of items that are donated by our supporters.  These items are on display at HQ the whole weekend (soon as they are donated) and we let everyone know who donated them and how thankful we are!

This year we will provide tax donation letters for the value of items donated, so that you can “write-off” these items for your business.

EXHIBITOR SPACE PROCESS

STEP 1

Fill out Application
Get on Waiting List

We will review your application, and get back to you when/if something opens up.

EXHIBITOR APPLICATION

STEP 2

Pay for Space

When you get approved for an exhibitor space, you’ll get an invoice email link.

You’ll have 24 HOURS to pay for your space. (This tight deadline is in place for the few weeks before the doors open)

Once the invoice expires, you’ll go to the back of the line.

STEP 3

Prepare for Event

We will post your name to the space on the map once paid for.

Purchase Additional Exhibitors Passes before September 1st.

Submit your free ad by the deadline.

Thursday night set-up 5PM to 10PM

GOT QUESTIONS?  CONTACT CHRIS or JOHN

(form below)

CONTACT CHRIS & JOHN

EXHIBITORS NEWS & UPDATES

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THANK YOU SPONSORS

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