EXHIBITOR SPACE

ARTIST, CREATORS, CLUBS, ORGS, BUSINESSES

GIVING AWAY BOOTHS & TABLES FOR FREE!

As a thank you to all the artist, businesses, creators, clubs and organizations that have supported us throughout the past many years, we have decide this last year to GIVE AWAY our exhibitor spaces as a thank you.

No spaces will be for sale unless offers to past exhibitors are not redeemed.

WHO WILL GET A BOOTH OR TABLE?

We will go through all our spreadsheets for the past 11 events and give each exhibitor 1 point for each year they have been at our event.  Sponsors will also get a point for each year they have been a sponsor.  Everyone from the past will be ranked by these points.  Then we will contact each of them to offer a booth or a table based on previous years.

If you have questions about this process, please contact us via the form below.

PLEASE SEE THE ROOM MAP to be ready to pick out from available spaces, when we contact you.  https://springfieldgame.com/project/room-layout-map/

HOW WILL I BE NOTIFIED?

Primarily we will use email.  However, if we receive no response we will attempt to call or use Facebook Messenger in some cases.

PLEASE RESPOND within 48 hours to let us know you want the space we are offering.

If you want to ensure we have your latest contact info, please fill out this form below.

EXHIBITOR CONTACT INFO

8 + 12 =

EXHIBITOR SPACE INFO

BOOTH SPACE

COST: $100.00

Exhibitor booth spaces are approximately 9.5 x 9.5 feet. This space includes 2 tables and 1 Weekend Pass. You can arrange your space as you see fit.

  • Booth, 2 tables, 1 pass
  • Additional passes are $10 each
  • Free Wireless Internet
  • Free Swag Bag Insert
  • Free ½ page program ad
  • Raffle Prize Promotion (and tax deduction)
  • Springfield City Event License fees will be paid by Eclectic Endeavors

TABLE SPACE

COST: $50.00

Exhibitor Table spaces are one 6′ table. This space includes 2 chairs and 1 Weekend Pass.

  • One 6′ table, 2 chairs, 1 pass
  • Additional passes are $10 each
  • Free Wireless Internet
  • Free Swag Bag Insert
  • Free quarter-page program ad
  • Raffle Prize Promotion (and tax deduction)
  • Springfield City Vendor License forms will be handled and your fees will be paid by Eclectic Endeavors
  • Space is limited to table and behind table. No display space on floor in front of table.

ADDITIONAL BADGES

Additional badges will be $10 each.  This price is the same for everyone attending the event this year.

ELECTRICAL OUTLETS

There are electrical outlets on every OTHER column in the Expo Center. Bring LONG extension cords and duct tape to power your devices. Power is free to use, just have to bring your own cords & tape. Thanks.

WIFI

Free WiFi will be available all weekend.  To assist with bandwidth concerns, we would appreciate no video streaming during our 3-Day event.  If you have any WiFi issues, please contact a G.A.M.E. Staff member.

SWAG BAG

We invite all our exhibitors to supply items for the “swag bags”.  We will be planning on making 300-400 bags.  You can provide 400 items or less.  We will take anything you want to give us for the bags.  Doesn’t have to be enough for all – we can sprinkle items randomly.

SWAG BAG ITEMS MUST BE DELIVERED to the Expo Center on THURSDAY NIGHT between 5PM and 9PM.

SPRINGFIELD VENDOR LICENSE

Eclectic Endeavors will take care of paying your Springfield City Event License fees if you do not already have a valid license.  We will submit to the City of Springfield a list of all our vendors attending.  They will check it against their records and let us know how much all the fees will be.

STATE AND FEDERAL TAXES

Any taxes you owe to either the state or federal government based on sales at our event, are yours to calculate and pay to the proper authorities.  Eclectic Endeavors is not responsible for monitoring or collecting these taxes.  We are told by the State of Missouri and the City of Springfield to convey this message to you.   Taxes are your responsibility.

FROM THE CITY OF SPRINGFIELD, READ THIS:  https://springfieldgame.com/wp-content/uploads/2018/09/Special-Notice-to-Temporary-Vendors.pdf

RAFFLE PRIZES

We rely on the generosity of our wonderful exhibitors, sponsors, clubs and others to provide a cornucopia of prizes for our raffle!  We get an amazing variety of items that are donated by our supporters.  These items are on display at HQ the whole weekend (soon as they are donated) and we let everyone know who donated them and how thankful we are!

We will provide tax donation letters for the value of items donated, so that you can “write-off” these items for your business.  Please let us know if you need this donation letter.

G.A.M.E. EXPO

Eclectic Endeavors