EXHIBITOR SPACE

ARTIST, CREATORS, CLUBS, ORGS, BUSINESSES

EXHIBITOR SPACE INFO

BOOTH SPACE

EVERYONE will need to purchase one admission per person.  Since we are giving away booth spaces ($150 value), the only thing you’ll need to do is purchase your admission.

Exhibitor booth spaces are approximately 9.5 x 9.5 feet.

  • Booth, 2 tables
  • Free Wireless Internet
  • Free Swag Bag Insert
  • Free ½ page program ad
  • Springfield City Event License fees will be paid by Eclectic Endeavors

TABLE SPACE

EVERYONE will need to purchase one admission per person.  Since we are giving away table spaces ($50 value), the only thing you’ll need to do is purchase your admission.

Exhibitor Table spaces are one 6′ table.

  • One 6′ table, 2 chairs
  • Free Wireless Internet
  • Free Swag Bag Insert
  • Free quarter-page program ad
  • Raffle Prize Promotion (and tax deduction)
  • Springfield City Vendor License forms will be handled and your fees will be paid by Eclectic Endeavors
  • Space is limited to table and behind table. No display space on floor in front of table.

ADMISSION COST

Admission to event is $10 per person.  This price is the same for everyone attending the event this year.  Since booth & table space is free this year, all you need to do is pay your admission cost.

HOURS TO BE OPEN

Exhibitors are welcome to be open whatever hours they desire within the time of the conventions open hours (Overivew Schedule: https://springfieldgame.com/overview/).
HOWEVER, generally speaking most exhibitors will be operating their spaces:

FRIDAY: 10AM to 6PM
SATURDAY: 9AM to 6PM
SUNDAY: 9AM to 4PM
Some exhibitors stay open later into the evening.  You are welcome to do so.

At the end of your hours, we have (provided the supply is available) tablecloths from the Expo Center that you can drape over you tables in your booth.

SECURITY

We will have an off-duty police officer as security during our open hours.  We’ve never had an issue of theft in the past 11 years of events, and knock on wood – won’t have issues this year.  Eclectic Endeavor Officers will be the last people out of the builidng at midnight and then the facility will go into lockdown.  If an alarm is tripped overnight, Springfield Police Department will give an immediate response without the hotel even needing to notify them.

ELECTRICAL OUTLETS

There are electrical outlets on every OTHER column in the Expo Center. Bring LONG extension cords and duct tape to power your devices. Power is free to use, just have to bring your own cords & tape. Thanks.

WIFI

Free WiFi will be available all weekend.  To assist with bandwidth concerns, we would appreciate no video streaming during our 3-Day event.  If you have any WiFi issues, please contact a G.A.M.E. Staff member.

SWAG BAG

We invite all our exhibitors to supply items for the “swag bags”.  We will be planning on making 300-400 bags.  You can provide 400 items or less.  We will take anything you want to give us for the bags.  Doesn’t have to be enough for all – we can sprinkle items randomly.

SWAG BAG ITEMS MUST BE DELIVERED to the Expo Center on THURSDAY NIGHT between 5PM and 9PM.

SPRINGFIELD VENDOR LICENSE

Eclectic Endeavors will take care of paying your Springfield City Event License fees if you do not already have a valid license.  We will submit to the City of Springfield a list of all our vendors attending.  They will check it against their records and let us know how much all the fees will be.

STATE AND FEDERAL TAXES

Any taxes you owe to either the state or federal government based on sales at our event, are yours to calculate and pay to the proper authorities.  Eclectic Endeavors is not responsible for monitoring or collecting these taxes.  We are told by the State of Missouri and the City of Springfield to convey this message to you.   Taxes are your responsibility.

FROM THE CITY OF SPRINGFIELD, READ THIS:  https://springfieldgame.com/wp-content/uploads/2018/09/Special-Notice-to-Temporary-Vendors.pdf

RAFFLE PRIZES

We rely on the generosity of our wonderful exhibitors, sponsors, clubs and others to provide a cornucopia of prizes for our raffle!  We get an amazing variety of items that are donated by our supporters.  These items are on display at HQ the whole weekend (soon as they are donated) and we let everyone know who donated them and how thankful we are!

We will provide tax donation letters for the value of items donated, so that you can “write-off” these items for your business.  Please let us know if you need this donation letter.

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G.A.M.E. BEGINS IN:

G.A.M.E. EXPO

Eclectic Endeavors