As we are nearing the last few weeks before the doors open, we are working to fit into the space all the last minute additions. Fortunately we have had TWO Silver Sponsors join us in the last two weeks! This is GREAT, but it requires us to find booth space for them. Since we sold out in June — we’ve had to get creative to solve the spacing issues.
NONE of the pre-sold booths have been moved. If you purchased (for example) Booth #4 it is now Booth #6. It has NOT moved — just been renumbered as we’ve added 4 new booths. One of them being our event photographer. The only thing we’ve moved around are “free” spaces like the art show and other display areas.
Hopefully next week, we will have no further changes, but … you never know. You’ll see at the to of the map the DATE and TIME of the latest version. If you have any questions or concerns, please reach out to us at springfieldgameexpo@gmail.com.
The Welcome Exhibitors Email that went out today (9/11/19) has a link to the email in case you missed it. This email went out to EVERYONE that is on our Exhibitors list, including all those on the waiting list. This way if you find yourself getting a space last-minute you have the same information everyone else has.
The SOLD OUT notification has a new button below with THE WAITING LIST. You can see all 21 people waiting for spaces. The top of the list are people that were offered space, but didn’t pay the invoice before time ran out, so they were moved to the bottom of the / top of waiting list.
Should we get a space to open up, we will start with #1 offering an invoice via email. That person will have 24 hours to pay the invoice, and then we move to the next person and so on. This year has been unusual to all past 10 years. We’ve not had a single cancellation .. yet. So, there you go.
Starting today we open our Exhibitors Space sales to the general public. When you head to the page linked below and check out the map you will see that we’ve already sold A LOT of the spaces. We offer pre-sales to all past exhibitors and those who sign-up on our Exhibitors Newsletter for one week before the general public. In that time we’ve sold a bunch.
Please review the information on this page (Exhibitors Space https://springfieldgame.com/exhibitor-space/ ) before you proceed to the application at the bottom of the page. All steps and details of the process are detailed. Should you have any questions there is a contact form on this page to contact Chris & John.
We have an APP! This will help you look at events, panels, games, get tickets, register for games, get reminders of panels, see a map of the room, check on your volunteer shifts, look up our Guest of Honor, just … SO MUCH! Download it today. Look for “Gather App” by Utah Media where you get your apps.
Since we SOLD OUT of Exhibitor Spaces back in March, we’ve not had any updates to the room layout map. However, we’ve had one exhibitor cancel, and since filled that space with one exhibitor off the waiting list (which now has 21 people on it).
You will also see that we’ve added our Guests of Honor to the map, our Media Sponsor Q102, and we’ve now added a Board Game Room where the Lending Library will be.
Organized play (Pathfinder & Starfinder Societies and Adventurer’s League) will be scheduled on the tables on the main floor, and coordinated with Gaming HQ (same as last year).
