HENCHMEN

(VOLUNTEERS)

We need you!

We cannot have our events without volunteers!  We call our volunteers “HENCHMEN”, just for fun!  Do you have what it takes to be an HENCHMEN?  It’s a lot of fun, and this year you can get in FREE!

Check out how we will do things this year.

VOLUNTEER AND GET IN FREE!

Volunteers are eligible for admission to GAME at a rate of a $5 discount for each 2 hour shift worked. Five two-hour shifts for a total of ten hours of time equals one free admission to GAME.

HENCHMEN INFORMATION

Perks include:
  • Free admission (with 10 hours of volunteer time)
  • Access to “The Lair” all weekend.  Take a nap, get food, relax.
  • Snacks and drinks from “The Lair”
  • Free Volunteer T-Shirt
Eligibility:
  • 18 years & older (younger possible with parent/guardian coordination)
  • Volunteer ten hours of time at GAME
  • First time volunteers, please plan to attend Eclectic Endeavors / GAME EXPO planning meeting so we can meet you
    • If you cannot attend a meeting, provide a reference name, phone, email of someone connected to Eclectic Endeavors.  Basically someone that can vouch for you and say you will show up to work.
 Training Videos
  • Watch training videos before G.A.M.E. EXPO.  Each of them will be short and to the point.  Just want to make sure all our Henchmen know what to do and how to conduct themselves.
  • Stay tuned for links to be posted

HENCHMEN (volunteer) APPLICATION PROCESS

STEP 1

Go to this link and start the application process:

https://register.growtix.com/volunteers/apply_step_1/g_a_m_e_expo_2018

STEP 2

Fill in all required info.

Make sure to select all the areas you are willing to work.  Everything is set by DEFAULT to “No.” Please click to “YES” each area that you are willing to work.  We will do our best to only schedule in areas you want to work.  If you find yourself with a shift you don’t want, simply do not accept it on one of the upcoming steps.

STEP 3

After going through all the application steps, you’ll see a completion screen and get an confirmation email.

To check on which shifts you have been assigned, you’ll need to create an account with GrowTix using this link:

https://register.growtix.com/signup

STEP 4

Once logged in, there’s a menu under your name in the top right corner.

Click on MY VOLUNTEERING to see the shifts you’ve been assigned.   PLEASE give us 48 hours to respond to applications and update requests.

STEP 5

Click on VIEW APPLICATION to see your shifts.

STEP 6

Look at each shift you’ve been assigned, the area, date and time.  For each shift that is acceptable click on ACCEPT SHIFT and you are GOOD TO GO!

STEP 7

In this example all shifts were accepted.

Below your shifts you’ll see a link to Training Materials.  We will post videos on each area so you can be prepared when the event kicks off on October 5th!  Come back and check on videos before October.  Thanks!

HENCHMEN ASSEMBLE!

If you would like to be a part of the volunteer staff during G.A.M.E. Year 10, we would like to meet you in person if possible.  Plan to attend a meeting (see link below).  If you cannot make it to a meeting, and have never volunteered with us before, we need to know who you are before we schedule you.  You’ll provide a reference name, phone, email of someone connected with Eclectic Endeavors.

OUR NEXT MEETING?

Go to Eclectic Endeavors FB Group to see.

SHIFTS

Typical shifts will be 2 hours at a time.  If you volunteer for multiple shifts, try not to schedule your whole day as a Henchmen.  We want everyone to enjoy G.A.M.E. and it not just be a working weekend.

You can see who’s signed up for what shifts so far on the schedule at the bottom of this page.

HENCHMEN T-SHIRT

Henchmen will receive a free Volunteer T-shirt so you are easily identified by all attendees and staff.   These are not the same shirts as the event shirts.

PERSONAL VOLUNTEERS

Directors can ask for and find volunteers for their own areas, for their own use. These volunteers answer primarily to the director that procured them and will be subject to normal volunteer application procedure.   You will still need to go through the application process, but we will coordinate with the director for your shifts and such.

CHECK IN BEFORE SHIFT

When you volunteer as a Henchmen, you will put what times you are available on your application.  During G.A.M.E. EXPO you will report to the Henchmen Wrangler and check in.  We need to track who works what shift.

 

THE LAIR

As a Henchmen you have access to “The Lair.”  This is where you can hang out when not busy with duties.  We will be stashing free food & drinks in this room for you to consume.  You and you alone have access to this room — no friends & family — but it is available to you ALL WEEKEND!  Not just when you are on shift!!

THANK YOU EVENT

A few weeks after G.A.M.E. EXPO we will be inviting volunteers, staff and sponsors to attend a Thank You event at 1984 where you can play unlimited video games and have pizza & soda on the house!  Stay tuned for this date to be announced.

HENCHMEN SCHEDULE SLOTS!

These slots below are the general schedule spots we will be filling in.

Thursday October 6th (Prep Night at Expo Center)

  • 5PM to 10PM

Friday October 7th

  • 8AM to Midnight

Saturday October 8th

  • 8AM to Midnight

Sunday October 9th

  • 8AM to 6PM
  • 6:00PM — ALL HANDS ON DECK
    • All volunteers help with tear-down at 6PM
TANEESA HALL

TANEESA HALL

Volunteer Director

Got a question for Taneesa?
Click here

YEAR 10 SPONSORS