GAME SCHEDULING IS NOW CLOSEDYou can still schedule pick-up games at Gaming HQ.
CALLING ALL GAME MASTERS
You can get into G.A.M.E. Year 10 for FREE when you pre-schedule games! Without your help in running games, we would not have a gaming convention. As our way of saying “Thanks” we offer GMs free entry! See the process details below.
To qualify for a Game Master Badge you must pre-schedule 40 player hours of games. This process is explained below in the steps outlined.
Starting with Year 10 we are focusing on PLAYER HOURS as the benchmark for a free GM Badge. Player hours represent the amount of players at your game by the length of the game planned. This first year we will focus on what is PLANNED to happen, in years to come as we track this system, the results of actual hours played will be used to reimburse GMs or award next year’s badge. This will mostly apply to new untested GMs. Those of you who’ve been with us previously, will continue to earn a free badge by scheduling the minimal hours.
Here are examples:
- 3 Hour game scheduled for up to 6 players = 18 player hours (projected)
- 4 Hour game scheduled for up to 4 players = 16 player hours (projected)
- 2 Hour game scheduled for up to 8 players = 16 player hours (projected)
These 3 examples would be 50 player hours for 1 GM, and would result in a free badge waiting for you at Registration on October 5th.
GM Registration Deadline is
September 21, 2018 UPDATED DEADLINE: September 24, 2018.
We will be finalizing schedules and getting programs printed. Any gaming opportunities after this date will be “pick-up games” during the 3 days of G.A.M.E. Pick-up games do not qualify for a free GM badge.
TABLE & NUMBER OF PLAYERS
Pre-scheduled games have assigned table numbers. Pick-up games will be assigned a table number by HQ during the event.
PLEASE DO NOT walk up to an “empty table” and set-up a game. Go to Gaming HQ and ask for a table. We will find someplace for you to play provided we have the space. An “empty” table might have a game starting in the next few minutes and then you’d have to move.
We do our best to provide space for all types of gaming. Generally we have single long tables and double long tables. In somd cases we can put tables of 3 and 4 together.
Available table arrangements are:
- 1 table for up to 6 players
- 2 tables for 8 to 10 players
- 3 tables for 12 to 14 players
- 4 tables for 18 to 20 players
Games larger than 20 players, we will not be able to accommodate. You’ll need to break these games into smaller groups.
We are very accommodating to pick-up and prescheduled games, but tables must be assigned by GAME HQ. If you grab tables and chairs your game will not be allowed to be run. Thanks for you patience and understanding.
GAME REGISTRATION PROCESS
Review all the steps on this page FIRST then come back to step one. Or have 2 windows open. There are a lot of steps, but this system is really pretty easy.
Go to this link to start the process: https://register.growtix.com/games/submission/g_a_m_e_expo_2018
If you have a GrowTix account login with that info. If you do not Sign-Up and create one. This account is where you will control your games, volunteer, check schedules, etc.
In the DESCRIPTION field, make sure to detail what version of the rules you’re playing, if the players need to bring anything, what you are providing, etc. Don’t want to leave players wondering.
Set your rating. “G” to “R” is fine. Please no “NC-17” games.
“Will you be the game master?” — select [ YES ] — do NOT register games for other GMs. Each GM registers their own games. Games will be rejected if they are not being run by you.
Select number of tables needed. 1 to 2 tables is standard. 3 to 4 can be offered for very LARGE games. Games needing more than 4 tables with more than 20 people is not something we can accommodate. Sorry.
PLEASE make sure all games you submit are “FREE PRE-REGISTRATION”, this will allow players to sign up before and during the event the easiest. We want to track our number of players and next year this is how GMs will receive reimbursements and perks.
In the “AVAILABLE SEATS” put the maximum number of players that can be in your game. By default this field is ZERO, if you don’t change this number you won’t have anyone register and attend your game. PLEASE MAKE SURE YOU DON’T MISS THIS STEP.
Select the game time schedule by clicking-and-dragging over the grid on the day and time you want for your game. Games should start and stop on the hour. Check the general schedule to make sure your selected time falls inside our program. Friday 10/5 — nothing before 12PM. Fri & Sat – Expo shuts down at midnight. Sunday all programming is done at 6PM.
Review the information shown. Click EDIT if you want to change anything. Then [ CONFIRM SUBMISSION ] to submit game.
You have submitted your game and now we will review. Give us 2-3 days to assign your games to tables. They will appear on the website when completed.
If you want to make changes to any games you’ve submitted, or to just check on the status of your games, you’ll want to go the the GAMING DASHBOARD in the menu under your name.
The Gaming Dashboard shows the status of your games and gives you access to ones you’ve submitted.