ABOUT EXHIBITORS BOOTHS
The purpose of an Exhibitor Booth is promotion. We provide through G.A.M.E. the opportunity for businesses, artist, authors, organizations to promote themselves to our audience of 700+ attendees (based on Year 8 numbers). During our 3-day event you are allowed to conduct your business within all local, state and federal laws. You can sell products, take orders and make offers. We are hopeful that all vendors have profitable experiences at G.A.M.E. but there are no guarantee of sales. We encourage all exhibitors to see this 3-day event as promotional with the possibility of profit during or after the event.
Do you have something to sell or promote? Please join us at GAME! Show your support for the geek community. As you know those with special nerdy interest are very loyal to their products & services. As nerds we spend a lot of money each year in our “hobbies” that define who we are beyond our normal “mundane” everyday life.
EXHIBITOR PLACEMENT MAP
These Exhibitor Booths placements below are final — barring any cancellations or need to move based on space requirements. Anything else you see on this map, might not be final.
EXHIBITOR / VENDOR BOOTH PROCESS
Create a Membership Registration account with our website. As an Exhibitor make sure you fill out that section of your profile.
Access the online store to purchase your booth space and any additional badges.
In the ADDITIONAL INFORMATION – ORDER NOTES (during checkout) request your preferred booth space location. These are not guarantees of location. You will provide 1st, 2nd and 3rd choice options. We will do our best to accommodate your request based on availability. It is first paid – first served.
Once we’ve received your payment, within 2-3 business days we will post your info to the website to promote you to our attendees and confirm you as attending.
• Booth Set-up on Thursday night.
• Pick-up Welcome packet from Registration on the day of the event. Nothing will be shipped to you.
EXHIBITOR BOOTH DETAILS
Exhibitor booth spaces are 10′ x 10′. This space includes 2 tables and 1 Weekend Badge. You can arrange your space as you see fit.
For a $65 fee, Exhibitors get:
- $65 for 10′ x 10′ booth, 2 tables, 1 badge
- Additional badges are $15 each
- Free Wireless Internet
- Free Swag Bag Insert
- Free ½ page program ad
- Raffle Prize Promotion (and tax deduction)
- Springfield City Event License fees will be paid by Eclectic Endeavors
Additional badges will be $15 each. This price is the same for all exhibitors, creators, clubs & orgs, artist. You can buy as many badges as you need for the people representing your business. Additional badges at the $15 rate must be pre-purchased by September 1, 2017. NO discount badges will be sold at-the-door.
Free WiFi will be available all weekend. To assist with bandwidth concerns, we would appreciate no video streaming during our 3-Day event. If you have any WiFi issues, please contact a G.A.M.E. Staff member.
We invite all our exhibitors to supply items for the “swag bags”. We will be planning on making 400 bags. You can provide 400 items or less. Each exhibitor can put ONE item in the bag. We will take anything you want to give us for the bags. Doesn’t have to be enough for all – we can sprinkle items randomly.
SWAG BAG ITEMS MUST BE DELIVERED to the Expo Center on THURSDAY NIGHT between 5PM and 9PM.
SPRINGFIELD VENDOR LICENSE
Eclectic Endeavors will take care of paying your Springfield City Event License fees if you do not already have a valid license. We will submit to the City of Springfield a list of all our vendors attending. They will check it against their records and let us know how much all the fees will be.
STATE AND FEDERAL TAXES
Any taxes you owe to either the state or federal government based on sales at our event, are yours to calculate and pay to the proper authorities. Eclectic Endeavors is not responsible for monitoring or collecting these taxes. We are told by the State of Missouri and the City of Springfield to convey this message to you. Taxes are your responsibility.
RAFFLE / POLYBUCKS PRIZES
We rely on the generosity of our wonderful exhibitors, sponsors, clubs and others to provide a cornucopia of prizes for our raffle and polybucks auction! We get an amazing variety of items that are donated by our supporters. These items are on display at HQ the whole weekend (soon as they are donated) and we let everyone know who donated them and how thankful we are!
This year we will provide tax donation letters for the value of items donated, so that you can “write-off” these items for your business.