EXHIBITOR SPACE

ARTIST, CREATORS, CLUBS, ORGS, BUSINESSES

WELCOME EXHIBITORS EMAIL MESSAGE

In case you didn’t see this email that went out Monday 10/1/18, here it is.

Any questions, let us know.

Click on left / right arrows to flip through pages.  Click on image open up view.

 

SOLD OUT – GET ON WAITING LIST

If you are interested in getting a space, do go ahead and fill out the application on the link below.  This will put you into our system and if spots open up, you will be contacted.  If you do get contacted you will have 48 hours to pay for your space.  If not paid for your application will go into the DENIED category and the next person in line will be offered the space.  Keep an eye on emails from us and the GrowTix address.  Clear us off your spam filters.

NEW FOR 2018!

In the past we had segregated areas for our Exhibitors, Creators, Artist, Clubs & Orgs.  In an effort to maximize our space and allow for a free flowing event, this year all booths and tables can be purchased by any one of these categories.  You are not restricted to a particular section of the convention floor.  We hope this level of choice and flexibility is something you find refreshing.  Please let us know if you have any questions.

ABOUT EXHIBITOR SPACE

The purpose of Exhibitor Space is promotion.  We provide through G.A.M.E. the opportunity for artist, creators, clubs, businesses, organizations, etc. to promote themselves to our audience of 700+ attendees (based on Year 9 numbers).  During our 3-day event you are allowed to conduct your business within all local, state and federal laws.  You can sell products, take orders, expand your base, make new connections, etc..  We are hopeful that all vendors have profitable experiences at G.A.M.E. but there are no guarantee of sales.  We encourage all exhibitors to see this 3-day event as promotional with the possibility of profit during or after the event.

Do you have something to sell or promote? Please join us at GAME!  Show your support for the geek community.  As you know those with special nerdy interest are very loyal to their products & services.  As nerds we spend a lot of money each year in our “hobbies” that define who we are beyond our normal “mundane” everyday life.

ROOM LAYOUT MAP

To see our Exhibitor Space layout — go to the room layout map.

CONFIRMED EXHIBITORS

Here is a list of the Exhibitors that have paid and are confirmed for Year 10.  You will also see booth & table assignments as they are finalized:
https://register.growtix.com/exhibitors/g_a_m_e_expo_2018

ELECTRICAL OUTLETS

There are electrical outlets on every OTHER column in the Expo Center. Bring LONG extension cords and duct tape to power your devices. Power is free to use, just have to bring your own cords & tape. Thanks.

EXHIBITOR SPACE INFO

BOOTH SPACE

COST: $65.00 (plus service charge)

Exhibitor booth spaces are 10′ x 10′. This space includes 2 tables and 1 Weekend Badge. You can arrange your space as you see fit.

• 10′ x 10′ booth, 2 tables, 1 badge
• Additional badges are $15 each
• Free Wireless Internet
• Free Swag Bag Insert
Free ½ page program ad
• Raffle Prize Promotion (and tax deduction)
• Springfield City Event License fees will be paid by Eclectic Endeavors

 

TABLE SPACE

COST: $30.00 (plus service charge)

Exhibitor Table spaces are one 6′ table. This space includes 2 chairs and 1 Weekend Badge.

• One 6′ table, 2 chairs, 1 badge
• Additional badges are $15 each
• Free Wireless Internet
• Free Swag Bag Insert
Free quarter-page program ad
• Raffle Prize Promotion (and tax deduction)
• Springfield City Vendor License forms will be handled and your fees will be paid by Eclectic Endeavors
• Space is limited to table and behind table. No display space on floor in front of table.

 

ADDITIONAL BADGES

Additional badges will be $15 each.  This price is the same for all exhibitors.  You can buy as many badges as you need for the people representing your business.  Additional badges at the $15 rate must be pre-purchased by September 1, 2018.  NO discount badges will be sold at-the-door.

WIFI

Free WiFi will be available all weekend.  To assist with bandwidth concerns, we would appreciate no video streaming during our 3-Day event.  If you have any WiFi issues, please contact a G.A.M.E. Staff member.

SWAG BAG

We invite all our exhibitors to supply items for the “swag bags”.  We will be planning on making 500 bags.  You can provide 400 items or less.  We will take anything you want to give us for the bags.  Doesn’t have to be enough for all – we can sprinkle items randomly.

SWAG BAG ITEMS MUST BE DELIVERED to the Expo Center on THURSDAY NIGHT between 5PM and 9PM.

SPRINGFIELD VENDOR LICENSE

Eclectic Endeavors will take care of paying your Springfield City Event License fees if you do not already have a valid license.  We will submit to the City of Springfield a list of all our vendors attending.  They will check it against their records and let us know how much all the fees will be.

STATE AND FEDERAL TAXES

Any taxes you owe to either the state or federal government based on sales at our event, are yours to calculate and pay to the proper authorities.  Eclectic Endeavors is not responsible for monitoring or collecting these taxes.  We are told by the State of Missouri and the City of Springfield to convey this message to you.   Taxes are your responsibility.

FROM THE CITY OF SPRINGFIELD, READ THIS:  http://springfieldgame.com/wp-content/uploads/2018/09/Special-Notice-to-Temporary-Vendors.pdf

RAFFLE / POLYBUCKS PRIZES

We rely on the generosity of our wonderful exhibitors, sponsors, clubs and others to provide a cornucopia of prizes for our raffle and polybucks auction!  We get an amazing variety of items that are donated by our supporters.  These items are on display at HQ the whole weekend (soon as they are donated) and we let everyone know who donated them and how thankful we are!

This year we will provide tax donation letters for the value of items donated, so that you can “write-off” these items for your business.

EXHIBITOR SPACE PROCESS

STEP 1

Fill out an application online.

PLEASE REVIEW THE STEPS BELOW, before you proceed to application link.  Thank you.

START APPLICATION

CHOOSE YOUR SPACE

When choosing a booth or table to purchase — PLEASE input your Exhibitor Booth NUMBERS or your Exhibitor Table NUMBERS in your 1st & 2nd choice spaces. Example:  “Ex Booth 7” or “Ex Table 12”   –  If you put “7” or “12” or “1 booth” — we won’t know what that means.

COMPLETE AND SIGN

Make sure you fill in ALL the questions and then SIGN and SUBMIT your application.

STEP 2

You will receive an email that confirms your application has been received.

Please allow 2-3 business days for us to approve / deny your application.

STEP 3

If approved you will receive an email with a purchase link. Click this link to proceed to payment of your booth(s) or table(s).

APPROVAL OF YOUR APPLICATION — DOES NOT guarantee you a space.  You must purchase a space to secure it.  We will not hold spaces based on approved applications.  Purchase as soon as you get the link from us.

STEP 4

Click link in email to go to purchase your space (booth / table).

STEP 5

Purchase Additional Exhibitor Badges as needed.  With each Exhibitor Space you get ONE badge included.  You will need a badge for each person age 13 or older to enter the event.  Kids ages 8 to 12 can have a Kids Pass.  Kids 7 & under are free with paid adult.

See [EXHIBITORS ONLY] tab to left of ticket page.

These Additional Exhibitors Badges do have to be purchased separately from your Exhibitors Space.  Sorry for the inconvenience, but we are at this time unable to make the space and badge purchase a single process.  The good news is you have until 9/1/18 update 9/7/18 to buy additional badges, just don’t forget or you WILL PAY the FULL PRICE at the door ($30 plus fees) for each person entering the event.

BUY EXTRA BADGES

FINAL STEP

Submit your AD by the deadline.

• Set-up on Thursday night from 5PM to 9PM (see Schedule Overview Page)

• Pick-up Welcome packet from Registration on the day of the event.  Nothing will be shipped to you.

GOT QUESTIONS?  CONTACT CHRIS & TANEESA!

(form below)

CONTACT CHRIS & TANEESA

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