THURSDAY SET-UP — NOT UNTIL 5PM

THURSDAY SET-UP — NOT UNTIL 5PM

Just a heads-up to all Exhibitors, Creators, Artist, Clubs & Orgs, etc.

Thursday night set-up does not begin until 5PM.  

Eclectic Endeavors staff will be hurrying back and forth getting the room ready.  Placing signs on tables and such.  If you show up early — you will WAIT OUTSIDE.  Please don’t show up before 5PM and push your way in.  We will not be ready for you until 5PM.  So plan accordingly.

Thanks.

 

WEAPONS & DECENCY

WEAPONS & DECENCY

Hey everyone,

We are busily preparing to open the doors in 3 days!  Wanted to let everyone know that we are going to have a GREAT TIME this weekend!  Just a quick not about Prop Weapons and Costumes.  Please read the policy below.  These are also on our website under POLICIES and in the COSTUME CONTEST page.

If you have any questions, concerns, comments, please go to the CONTACT US page and make contact with a staff member.

 

COSTUMES


20th & 21st century uniforms may not be worn as costumes (off duty or on duty uniform wearers are very welcome). These include any uniform that can be construed as a military uniform from any country or a uniform worn in an official capacity, such as security guard, police officer, deputy, fire marshal, paramedic, etc. Active duty military personnel are permitted to wear their government-issued uniforms.

Our event is for all ages.  We expect our participants to wear costumes that are G to PG-13.  Risque, overly revealing costume wearers will be asked to leave.  We realize this is subjective and a gray area, but if you have any questions or concerns, please contact us. Send us a picture to EE Staff found on the Contact Us page.  We will let you know if there is any issue.

GAME Staff or security personnel may inspect any item or costume at any time during the convention. Failure to comply with these policies and/or the instructions of GAME Staff or security personnel may result in immediate removal from the convention without refund.

 

PROP WEAPONS POLICY


Please review these rules & regulations before attending G.A.M.E.

G.A.M.E.  understands that Cosplay/costuming is an essential, fast growing, and much-loved aspect of almost every fandom in geek culture.  This fun form of creative personal expression is an essential part of the modern convention experience.  We want to nurture an environment that both promotes freedom of expression and insures that everyone can safely have fun.

Failure to comply with this policy or those in charge of its enforecement may result in your removal from the convention without refund.

G.A.M.E. Staff or security personnel may inspect any item or costume at any time during the convention.

PROP AND WEAPONS CHECK IN PROCEDURE

The Props and Weapons Check-in will place at the Eternal Armory Booth located just inside the main convention doors. All prop and costume weapons must be inspected before attendees venture any further onto the convention floor.

  • All prop weapons that could be mistaken for a real world firearm must be inspected and tagged prior to entry into the event. All other prop weapons will be inspected at the Eternal Armory Booth and will be approved or disapproved based on the judgment of the team member on duty.
  • If you have a weapon that does not pass inspection, you will not be able to enter the event.
  • If you are not sure about a prop weapon, or have a prop weapon that does not meet these policies, please leave it at home in order to assure entrance.
  • Please exercise common sense regarding your props. If they could be considered dangerous in a crowded space, ie: sharp points, dangerous edges, trip hazards, etc, leave them at home or make considerations for safety in your designs before unveiling them at G.A.M.E.

 

PROHIBITED ITEMS – NO FUNCTIONAL WEAPONS OR AMMUNITION WILL BE ALLOWED

  • Functional firearms (BB, Pellet, airsoft, and paintball guns) See below for approved airsoft guns.
  • Use of Laser sights or Laser pointers on props or integration of lasers in costumes without prior approval by convention staff during special performances or exhibitions during the convention.
  • Functional projectile weapons (including blow guns, crossbows, longbows, silly string, slingshots, water balloons, and water guns) See below for approved bows and arrows.
  • Sharpened metal-bladed weapons (including axes, daggers, hatchets, knives, kunai, shuriken, swords, and sword canes)
  • Explosives (including firecrackers, pyrotechnics, and fireworks)
  • Chemical weapons (including mace and pepper spray)
  • Electronic or charge-based weapons such as a tasers or stun guns/batons.

 

ITEM EXCEPTIONS

  • Prop weapons of all kinds will be allowed providing they are composed of plastic, resin, cardboard, foam, wood, or other materials that are of a non-functional nature.
  • Airsoft guns must be rendered inoperable, batteries and chambers removed. (If your airsoft prop is found to be loaded or operable in any way, it must leave the premises or it will be confiscated by our staff.)
  • Bows will be allowed providing they are unstrung and all arrows must have tips removed or foam tips and bundled. Foam bows or bows with no string tension (unable to fire) may be strung.
  • Metal-bladed weapons can be bought and sold provided they remain sheathed while on display, and are placed in sealed boxes immediately upon purchase or are taken out of the convention space for storage.
  • Non-projectile boffer weapons may be allowed provided they are not handled in a careless, threatening or destructive manner against persons or property.

 

OTHER EXCEPTIONS

We understand that cosplayers work very hard to make a convincing costume with all the peripheral items needed to accurately portray their favorite characters. Because of this, our policy allows certain exceptions regarding  props onstage at our Costume contest.

  • Your prop weapons will be re-checked before you are allowed onstage for the Costume contest.
  • Stringing your bow for use onstage is allowed, but it must be unstrung once you have  left the stage. Firing any projectile from a prop bow will be considered grounds for immediate disqualification from the contest and removal from the show without refund.
  • Removing the security tag on your prop weapon for your onstage performance in the Costume contest is permitted so long as it is re-tagged upon completion of the Costume contest.
SCHEDULING PICK-UP GAMES

SCHEDULING PICK-UP GAMES

Need to clarify something here.  If you pre-registered as a GM and submitted your games, those are now on the website.  The window to pre-register is closed.  HOWEVER, you can still run games at G.A.M.E. EXPO!

These are referred to as “pick-up” games.  Once you’ve arrived at G.A.M.E. EXPO, head for the Gaming HQ table.

If all you need is a table, and you have all the players and such, then you can work with the staff to schedule a table.  We have PLENTY.

If you want to POST a game for sign-up and have players join you, then we have some simple paperwork to fill out and then you’ll have a sign-up sheet created and a table scheduled.  Ta-da!

We have over 140+ pre-scheduled games, but we will have a LOT of pick-up games.  So join us and have fun!

SEE SOMETHING – SAY SOMETHING

SEE SOMETHING – SAY SOMETHING

Hey folks, while it is true we are HURTLING towards the doors opening on Friday of next week, 6 Days and 20 something hours, if you see something on the website that is missing or doesn’t make sense, let us know.

We updated our ALL EVENTS SCHEDULE page last night but we did miss some areas and are still fixing some areas.  We probably announced that too soon, BUT letting people see the new page has helped us find 3 corrections needing to be made.

So if you see something that is missing, or needs changing, please let us know.

springfieldgameexpo@gmail.com

Thanks!

BADGE REQUIRED TO ENTER EVENT.

BADGE REQUIRED TO ENTER EVENT.

We’ve had some confusion expressed over our statement about “No Visitor Passes for Year 9” — we’ll shed some light on that.  http://springfieldgame.com/project/individual-registration/

We spend all year as volunteers preparing for G.A.M.E. EXPO and about $8,000.  We get support from sponsors and the sale of spaces for Exhibitors, Creators, Club & Orgs, etc, BUT our biggest amount of funds that help make the event happen are INDIVIDUALS coming to G.A.M.E. EXPO.  If it weren’t for the individual person coming to game and paying for a Weekend or Day Badge, we could not continue to have this event.

In the past we’ve allowed people that were just checking us out to pop in for a bit and we asked they give a $5 donation for a 2 hour visitor pass.  The theory being that these people would upgrade to a full day pass or these people would go in to our vendors and buy something and support our vendors / exhibitors / creators / artist.

Last year we experienced a HUGE amount of people that looked at the registration list and would say “Oh, $5 option?  I’ll take that!”  We’d explain it was just a 2 hour pass, and typically the response was kind of “Yah, Yah.  Here’s my $5, let me in.”   Then, numerous times we found people in G.A.M.E. that had been there … all day …. for $5.

We also did not notice people that took the cheapest rate to get in, buying stuff from vendors.  If we had seen people leaving with purchases, then we would consider a “shoppers pass.”  Generally, people that support the convention pay for a weekend / day pass and then ALSO shop with our vendors.

We don’t want to be the fun police, running around checking badges, telling people to leave — times up — get out.  We don’t have enough staff to do that, and we don’t want to be that kind of place.  We also don’t want this event to be degraded by lots of people getting in for $5 when others paid $20, $25, $30.  It’s not fair.

Also, there are no other events similar to ours where we found a visitors pass policy.  We looked around, and to get into any other event similar to ours, you pay for a day pass or a weekend pass.

So, our decision has been to get rid of this visitors pass.  Now, to end confusion, you DO NOT HAVE TO PRE-REGISTER.  You can walk up to the doors all day long and buy a weekend pass, or a day pass.  Registration is open Friday 10AM to 11:59PM, Saturday 8:30AM to 11:59PM and Sunday from 8:30AM to 4:00PM.

Hopefully this sheds some light.

Thanks.